Program Based Business Intelligence
"The time is now to fundamentally evolve the way program-based decisions are made. Returning to "normal" is not an option. By quickly and efficiently evolving to PBBi, using program level data and insights as your guide, you can reprogram your organization to achieve foundational results, outcomes, and thrive!"
Join the new Rapid PBBi Cohort training initiative today!
Webinar: Rapid PBBi Cohort Orientation
Why: Join like-minded organizations seeking to efficiently
develop and apply program-based data to budget decisions
When: Wednesday August 12th at Noon Mountain - Register
Wednesday August 26th at Noon Mountain - Register
Local government needs data on every program they provide, to guide the best choices for service-level changes and savings options – and we need this data as soon as possible, to plan for decisions we must make in the very near future.
We’re going to need to have programmatic data to base decisions on – knowledge of every program offered, the cost of providing the program, level of service, cost recovery, degree of mandate in providing the program, opportunity to partner, etc.
In our ongoing efforts to equip you and your organization with program-level data, we are launching PBBi Cohorts starting June 9th. However, organizations can join at any time. We have multiple training classes scheduled weekly so you and other organizations can jump in at any time!
The value proposition is simple:
As we lead multiple orgs through implementation training at the same time, we can dramatically lower the costs, and
We have proven for 3 organizations that we can deliver a complete data set of programs/services complete with costs, cost recovery, basic program attributes, and decision packages for change (program insights) within 4-weeks!
We believe that organizations are doing their absolute best to deploy the best available solutions — just like GFOA recommends, turning to line-item focused opportunities like deferring capital and other one-time commitments, freezing vacancies and freezing hiring, even implementing furloughs as the immediacy of decision-making calls for it.
The next wave of decisions are programmatic: what services must be provided and at what cost? What programs may be temporarily suspended? Where can you partner to find an economy of scale? Where can you actually generate revenue still?
Answers to these questions are levers you can pull if and when you need to, and our proposition is to maximize your options, which require program-level data, and insight creation.
Join our upcoming orientation webinar (free of course) where we’ll walk you through the overview and orientation to the PBBi Cohort-style training. One-on-one implementation is totally available as well, as it always has been.
In the spirit of options, we want you know you can implement PBB incredibly fast, and at all-in costs starting under $15k. We feel it’s our duty to make these options available to you, and we hope you’ll tune in to learn about it!
Rapid PBBI Cohort - Accelerated Implementation
In order to facilitate the most efficient training possible, at the most cost-efficient price, we have developed the PBBi Cohort training platform. The ultimate goal is to deliver extensive program-level data you can immediately apply to gather insights for the future of each program that will drive your budget decisions!
The Rapid PBBi Cohort accelerated implementation training is a breakthrough for three main reasons:
Rapid implementation - you can develop and apply program level data quickly, as quickly as 1-2 weeks to 1-2 months (timeline is up to your organization)
Maximum flexibility - classes are held on an ongoing basis to meet the needs of staff who have so many competing demands. Staff can drop in and choose the class that works best for their schedule
Actionable Data Development - Quickly develop program-level data, and rapidly apply data and identify program insights and opportunities at every level
Program Based Business Intelligence (PBBi) is the foundational data set for data-driven decision-making. PBBi builds on and makes use of your line-item data to create more actionable insights at the program level.
PBBi unlocks insights pertaining to program efficiency, service levels, and cost recovery opportunities, and that’s why it’s a Best Practice. PBBi date brings you actionable business intelligence through:
• Program Inventory – Translate line-items to programs and establish a master program inventory
• Program Costing – Assign personnel and non-personnel costs (including FTE) to each program to establish fully-loaded cost of program delivery
• Scoring/Evaluation – Assess and identify “impact on desired program outcomes”
• Program Data & Insights – Establish Basic Program Attributes for each program including level of mandate, opportunity for partnership, demand for service, cost recovery, etc.
• Blueprint for Action – Assess each program through the PBB Blueprint to determine future-focused direction for each program (reduce funding, decrease service levels, provide through a partnership, increase funding, etc.)
• Applying Data – Take action and execute program recommendations; repurpose funding for programs that deliver proven results and maximum impact
The time is now to fundamentally evolve decision making. Returning to "normal" is not an option. By quickly and efficiently evolving to PBBi, using program level data and insights as your guide, you can reprogram your organization to achieve foundational results, outcomes, and thrive!
Leveraging your line-item budget
The Line-item Budget is organized to satisfy regulatory standards, create effective budget monitoring and control mechanisms, provide transparency and accountability as a best practice in budgeting. However, it does not provide adequate insights into the costs of providing specific programs, nor arm us with the business analytics needed to open up resource re-allocation and revenue generation opportunities.
Layer in Programs
To get to the answer of questions such as "can we do this program more efficiently," and "are we the best source to provide this service," or "are we charging appropriately to recover our costs for fee-driven programs" requires us to know what programs do we offer, how much do they cost, and how much are we charging.
Leveraging your line-item budget data, we can create an additional layer of data (a “Program Inventory”) to describe the programs offered by your organization, and apply a process technique (Cost-allocation and Revenue-allocation) to produce a fundamentally transformative data-set known as a Programmatic Budget.
According to the Government Finance Officers Association (GFOA), “Program Budgeting is an underlying assumption to many of GFOA's budgeting best practices, and being able to connect costs and outcomes associated with specific services is critical to communicating value to citizens.” A program budget shows exactly what the government does, how much it costs, and what the tradeoffs are.
With GFOA’s Shayne Kavanaugh, ResourceX co-founder Chris Fabian established the best practices in creating an effective Program Inventory, as well as executing a consistent and accurate approach to cost (and revenue) allocation to efficiently implement a Programmatic Budgeting approach.
And with the key business intelligence that a Program Budget data set creates, an effective path to “taking action on the data” via trade-off decisions, workforce planning, sourcing and other crucial conversations, became the subject of the Government Finance Review’s journal publication on the topic: downloadable here.
Just as Programmatic Budgeting builds on and makes use of your line-item data to create more actionable insights at the program level; your organization may consider layering additional data in future years to embark upon Priority-Based Budgeting and even Performance-Based Budgeting.
Programmatic Budgeting is a foundational data set that unlocks insights pertaining to program efficiency, service levels, and cost recovery opportunities, and that’s why it’s a Best Practice. In future years, you will be well equipped to consider additional Best Practices:
Layering strategic planning data, outcomes, mission and vision, and connecting them via a Program Scoring process, your organization can unlock the insights of program relevancy achieved through Priority Based Budgeting.
Layering on metrics, input measures and outcome assessments (including citizen satisfaction surveys), and connecting them via measurement assessment, your organization can unlock the insights of program performance achieved through Performance Based Budgeting.
More on Program Budgeting (PBBi):