Government Budgeting Software Solutions

Future-Focused

Create revenue possibilities and resource reallocation opportunities to fund a sustainable future.

Data-Driven

AI-powered and data-backed solutions that evolve decision-making in the budget process.

Transparent

Gain transparency into programs provided, cost of program delivery, and impact on community results.

Purposeful

Utilize a proven, scalable, replicable framework to strategically align programs to outcomes.

Organized

Align teams and create visibility into the cost and impact of programs across an organization.

Trustworthy

Yield confident reporting and solid relations with key stakeholders and residents.

Proactive

Anticipate where resources are needed and proactively drive reallocation to higher-impact programs.

Unifying

Establish public trust by showing residents how resources are being invested into outcomes that impact their lives.

Dynamic Budget Development Approach

Traditional budgets track line items across departments but don't organize by program or activity, making it difficult for stakeholders to understand how line items contribute to outcomes. Priority-based budgeting (PBB) ties each request to defined programmatic outcomes and detailed information based on goals. The PBB approach enables organizations to easily identify revenue possibilities, allocate and reallocate funds, and create a sustainable and fiscally responsible budget.

Data That Drives Outcomes

Priority-based budgets drive smart decision-making. Each program clearly states its purpose, how much it costs to deliver, and how it aligns with the overall priorities of the community. Program data includes critical information about mandates and community reliance on the program. PBB goes beyond traditional budgeting to provide an intuitive understanding and communicate the impact of funding changes.

A More Accessible Budget

When you adopt a PBB, you create a more transparent budget and budget development process. PBB data connects departments and elected officials with the public, facilitating a "say what you mean, and mean what you say" process that demands accountability. The result is accessibility to program information such as personnel and staffing; priority alignment; sustainability, safety and security; and more.

Beyond the Line-Item Approach

Priority-based budgeting’s strategic framework provides a comprehensive approach to support budgeting processes and programs. It emphasizes a big-picture perspective, aligning budget decisions with the overall strategic goals and priorities of an organization. Unlike the traditional line-item approach, PBB addresses the lack of structured processes to support and prioritize all programs by implementing transparent and objective criteria for program evaluation and selection. Through program prioritization and increased awareness, PBB facilitates a better understanding of a program’s value and impact, enabling stakeholders to make more informed decisions about resource allocation.

A Shared Vision

Priority-based budgeting fosters a shared understanding of strategic goals and priorities. By involving multiple departments and decision-makers in the budgeting process, it promotes collaboration and coordination, ensuring that budget decisions are made collectively, based on the organization’s objectives. This alignment enhances organizational effectiveness and efficiency, and it strategically allocates resources to support the organization’s shared vision.

Better Conversations, Stronger Relationships

Through comprehensive reporting, priority-based budgeting ensures that the rationale behind resource allocation is well documented and effectively communicated. This provides stakeholders with a clear understanding of the strategic approach and funding decisions so they can have informed conversations. This level of transparency maintains positive relations with stakeholders and citizens by demonstrating a commitment to fair and accountable budgeting practices. Stakeholders can see how their input and priorities have been considered in budgeting decisions, which fosters trust and confidence in the organization’s decision-making process.

Young business people meeting office teamwork group presentation

PBB Director

Personal PBB Partner

ResourceX offers an expert-led, customized implementation service—the PBB Director—to help governments overcome the constraints they face. The PBB Director becomes a member of your team, providing solutions tailored to your community's priorities.

Key Issues

Fiscal Sustainability

Climate

Equity

Resilience

ResourceX Blog

Hear from Our ResourceXperts

Learn how to align your resources and priorities.

Find out how priority-based budgeting (PBB) can transform your community. Explore our tools and events.

E-Book

Four Local Government Services That Need a Budgeting Overhaul

Blog

The Ultimate Guide to Priority-Based Budgeting

2022 Impact Report

2022 ResourceX Impact Report

Blog

Is There a Right Way to Prepare Budget Documents?

Infographic

Which Government Budget Methodology Is Right for You?

Certification

Priority-Based Budgeting ICMA Micro-Certification

“Beginning with our commitment to build a more resilient city and through strategic partnerships over the years, Pittsburgh was able to identify $41 million in spending that has been repurposed to meet our sustainability goals—a new model of priority-based budgeting for cities.”

“In 2023, the District achieved $900,000 in savings in a $14 million budget—roughly 6 percent—by virtue of applying PBB, resulting in staff buy-in and collaborative participation, efficiencies with program alignment, and community buy-in.”

“Through priority-based budgeting, Josh cut excess programs and has reallocated nearly 15 percent of the budget. Josh and his team have a fully funded road construction plan until 2050—without raising taxes.”

“Through PBB, municipal service value has increased by $55 million without asking the taxpayer for a single dollar. In 2019, Strathcona County was honored among the top 10 communities ever, of over 250 PBB implementers in North America. We have reallocated a staggering 9 percent of our entire budget from low priority to high priority.”

“Frisco ISD annually prioritizes funding to programs that have the greatest impact on student outcomes. Through priority-based budgeting, Frisco ISD identified nearly $6 million in cost savings to prioritize student outcomes.”

“Our journey started with the council wanting more transparency in our budget process, the greater ability to make data-driven decisions, and a greater ability for the general public to be a part of the budget process. And so, we landed on priority-based budgeting as the tool and mechanism to achieve those points. I really appreciate the accolades and we're excited to continue to grow and move down this journey.”